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Accounts Payable Associate

Location:
Milton Area
Remote:
In-person
Status:
Permanent , Full time
Posted:
June 29, 2026
Job ID:
FM330
Expires:
July 29, 2026

The Accounts Payable Associate is responsible for the accurate and timely processing of supplier invoices, employee expense reimbursements, and corporate credit card transactions. This role ensures financial records are complete and accurate, maintains strong vendor relationships, and supports month-end close activities through account reconciliations and reporting.

Responsibilities:

 Accounts Payable Processing

  • Monitor the Accounts Payable inbox to ensure invoices and requests are addressed promptly.
  • Review, verify, and process vendor invoices, ensuring appropriate approvals, coding, and supporting documentation are obtained prior to payment.
  • Process employee expense reports in accordance with company policies and approval requirements.
  • Retrieve invoices from supplier portals and maintain accurate electronic records.
  • Ensure invoices are processed accurately and within established payment terms to support timely vendor payments.

Corporate Credit Card Administration

  • Process and reconcile corporate Mastercard transactions for Canada, the United States, Honduras, El Salvador and Mexico.
  • Review expense reports to ensure transactions are properly supported, accurately coded, and compliant with company policies.
  • Investigate and resolve discrepancies, missing receipts, and outstanding transactions by working directly with cardholders and managers.
  • Ensure credit card expenses are recorded accurately and completed within monthly reporting deadlines.

 Invoice Verification & Vendor Relations

  • Verify vendor invoices against purchase orders, contracts, freight documentation, and other supporting records to ensure pricing and quantities are accurate.
  • Investigate invoice discrepancies and collaborate with Purchasing, internal stakeholders, and vendors to resolve pricing, billing, or payment issues.
  • Respond to vendor inquiries regarding invoice status, payment timelines, and account balances while maintaining positive supplier relationships.
  • Identify and escalate recurring issues to improve invoice accuracy and processing efficiency.

Reconciliations & Financial Support

  • Reconcile vendor statements and corporate credit card accounts to ensure outstanding balances are accurate and discrepancies are resolved promptly.
  • Assist with month-end accounts payable activities, including preparing reconciliations and supporting schedules.
  • Provide documentation and support for internal and external audits as required.

 Continuous Improvement & Administrative Support

  • Maintain accurate vendor master data and organized financial records.
  • Identify opportunities to improve accounts payable processes, controls, and efficiencies.
  • Participate in cross-training and provide support to other members of the Finance team as needed.

Perform other duties and special projects as assigned.

Experience:

  • Diploma or degree in Accounting, Finance, Business Administration, or a related field.
  • 2+ years of accounts payable or general accounting experience.
  • Experience reconciling corporate credit card or expense management programs.
  • Experience with ERP or accounting software (e.g., Sage, Microsoft Dynamics, NetSuite, Oracle, SAP, QuickBooks, or similar).
  • Strong proficiency with Microsoft Excel.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong analytical and problem-solving skills.
  • Effective verbal and written communication skills.
  • Ability to work independently and collaboratively within a team.
  • High level of integrity and confidentiality.
  • Strong attention to detail.

 Milton Area, ON

Full Time

$40,000-$46,000 per year