Hours: 4 hours/day, 5 days/week
Salary: $18.00 – $21.00/hour
Company Overview
SNM International Limited is an ISO 9001:2015 and CWB W47.1 certified Machining and Fabrication Company, specializing in precision manufacturing, quality-driven production, and engineering support services.
We are committed to maintaining the highest standards in quality, compliance, and operational excellence while continuously improving our systems and processes.
Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations, shop-floor coordination, document control, and marketing initiatives.
This role is ideal for a candidate who thrives in a fast-paced, structured industrial environment and can balance administrative efficiency with strong communication and organizational skills. SOP training will be provided during the first two weeks to help employee familiarize themselves with the work environment.
KEY RESPONSIBILITIES
Administrative & Operational Support
- Coordinate communication between office staff and shop-floor teams
- Schedule meetings, prepare agendas, and record/distribute meeting minutes
- Maintain organized filing systems (electronic and hard copy)
Document Control & Compliance
- Maintain and update documentation in accordance with ISO 9001:2015 standards
- Manage Quality Management System (QMS) records, logs, and work documentation
- Ensure document accuracy, version control, and audit readiness
Customer & Supplier Coordination
- Act as a liaison for scheduling and follow-ups with customers and suppliers
- Coordinate internal and external meetings
- Maintain professional and timely communication
Sales & Lead Generation Support
- Conduct outbound calls to generate leads for the technical sales team
- Maintain CRM systems and track customer interactions
- Support preparation of reports and sales documentation
Marketing & Branding Support
- Assist in managing company presence on social media platforms (LinkedIn, Instagram, Facebook, TikTok)
- Coordinate with internal teams for branding and marketing initiatives
- Support basic content creation aligned with company standards
Technical Records & Engineering Support
- Maintain engineering drawings database and technical library
- Ensure proper filing and accessibility of technical documentation
QUALIFICATIONS & REQUIREMENTS
- Minimum 3–4 years of administrative experience
- Strong proficiency in Microsoft Office (Word, Excel)
- Excellent organizational, communication, and time-management skills
- Ability to work in a high-pressure, deadline-driven environment
- High attention to detail and accuracy
Assets (Preferred):
- Experience in a manufacturing, machining, or engineering environment
- Exposure to ISO 9001 or quality systems
- Background in marketing, social media, or client coordination
Key Competencies
- Strong multitasking and prioritization skills
- Professional communication and client handling
- Process-driven mindset with attention to compliance
- Ability to follow structured procedures and instructions
Important Role Limitations (Compliance Requirement)
- This role is strictly administrative and coordination-based
No authority to:
- Commit pricing, contracts, or delivery timelines
- Make technical or engineering decisions
- Approve quality or compliance documentation
Why Join SNM International Limited
- Opportunity to work in a certified, quality-driven manufacturing environment
- Exposure to ISO systems and industrial operations
- Growth potential from temporary to permanent role
- Hands-on experience across operations, administration, and marketing
Application Process
- Interested candidates are invited to submit their resume along with a brief summary of relevant experience.
- Only shortlisted candidates will be contacted.