Full time
Toronto, ON
ACTRA (Alliance of Canadian Cinema, Television and Radio Artists) is the national union of over 27,000 professional performers working in English-language recorded media in Canada, including TV, film, radio, and digital media.

Are you meticulous at keeping the flow of work organized and when things don’t go as planned you pivot to get the job done?
Do you want to work with a dedicated team of professionals? If so, come join the movement - you’ll be in good company.
ACTRA National is seeking a full-time Administrative Assistant - Collective Bargaining

Position Scope:
Under the direction of the Senior Director of Collective Bargaining, People & Legal Services, the Administrative Assistant - Collective Bargaining will work in collaboration with the Collective Bargaining team as well as other internal and external teams and stakeholders to ensure the efficient operation and highest standard of service.

Duties include but are not limited to:
• Support the Senior Director of Collective Bargaining, People & Legal Services in implementing collective bargaining and research initiatives.
• Act as first point of contact for the team for inquiries for ACTRA collective agreements.
• Handle highly sensitive and confidential matters relating to the daily activity of the department.
• Responsible for file management including organizing documents, record management (electronic and hard copy), and document database management.
• Assist with preparation of weekly/monthly reports, committee reports, agendas, minute taking and action items from bargaining, grievances, etc.
• Assist in the compilation of industry-relevant statistical research data to support collective bargaining proposals, negotiations, and strategy.
• Support with updating and reviewing of agreements, forms and documents related to Collective Bargaining including photocopying and scanning documents and correspondence.
• Source information and relevant content for ACTRA websites and social media including sourcing all ACTRA agreements and forms and updating/uploading to ACTRA’s relevant sites.
• Responsible for performing administrative tasks, drafting email communications and letters, implementing applicable work processes, tracking deadlines in regard to processing of collective bargaining and agreements.

Post-secondary certificate and/or degree in Business Administration, Labour Relations, or a related field.
• One (1) to two (2) of relevant experience as administrative assistant.
• File and records management experience.
• Advanced knowledge of Microsoft Office (including Word, Excel, and PowerPoint), Adobe Acrobat and using Zoom, Teams and other related platforms.
• Self-motivated, self-starter, and independent thinker.
• Detail oriented and organized with a high level of accuracy.
• Dedicated work ethic and demonstrated team player who can work effectively as part of a team.
• Excellent interpersonal, verbal, and written communication skills.
• The ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment.
• The ability to work professionally with people both outside the organization and within various levels of the organization.
• Experience in negotiation and interpretation of collective agreements, drafting of agreements and contract language is preferred.
• Skills/experience in information management, gathering, storing, and classifying digital records.
• Knowledge of the film and television industry an asset.
• Computer literacy on an advanced level.
• Fluency in both official languages (English and French) is preferred.

This is somewhat of an EA type role. We are looking for someone who is polished and well organized and someone who takes initiative.

Probation (6 months) - $56,292
Start - $57,075
Level 1 (Year 1 ) $59,013
- under the USW bargaining unit.

Probation period is 6 months.
Full paid health benefits after 3 months
10% RRSP on day one (8% company + 2% employee)
3 weeks vacation
** Fully in office at 625 Church Street, Toronto. This is not remote or hybrid.

For the AA Administration
-Would be suitable for someone with a combination Executive AA experience and event planning/organizing

For AA Collective Bargaining
-this is truly going be a “right fit” for the department, a go getter, extremely organized, a roll up your sleeves and get the work done, kind of attitude with strong computer skills.
-Evening and weekend work will be part of the role when at bargaining

To apply, please contact your Employment Specialist; 
Non-registered applicants, please contact your nearest Centre for Skills Employment Services office to find out how to apply:
• Burlington: 289-962-6155  
• Oakville: 289-962-1643  
• Milton: 289-208-3728
• Mississauga: 905-855-6933 x101
Post ID: LM407
Hours: Full time
Status: Permanent
How to apply: lori.mcLaughlin@centreforskills.ca